Statement on Data Protection

The Federal Ministry of Education and Research (BMBF) takes the protection of your personal data very seriously which is why personal data is only processed by us as necessary. What data is needed and processed for what purpose and on what basis depends on the type of service that you require or on what task we need it for.

The term ‘personal data’ is used here to refer to any information relating to an identified or identifiable natural person. An identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data or an online identifier.

This statement on data protection provides you with detailed information on what data is collected for what purpose and on what basis, how you can contact the ‘data controller’ (the responsible entity) and the Data Protection Officer and what rights you have concerning the processing of personal data.

1. Data Controller and Data Protection Officer

The entity which has responsibility for the processing of personal data (the ‘controller’) is the

Federal Ministry of Education and Research (BMBF)
53170 Bonn, Germany
Phone: +49 (0)228 9957-0
Fax: +49 (0)228 99578-3601
E-mail: bmbf@bmbf.bund.de
DE-Mail: poststelle@bmbf-bund.de-mail.de

If you have specific questions concerning the protection of your data please contact the BMBF’s Data Protection Officer:

Federal Ministry of Education and Research (BMBF)
Datenschutzbeauftragte/r
53170 Bonn, Germany
Phone: +49 (0)228 9957-2539
Fax: +49 (0)228 9957-8-2539
E-mail: datenschutz@bmbf.bund.de

This statement on data protection provides you with an overview of how the Federal Ministry of Education and Research (BMBF) ensures the protection of your data and what types of data are collected and for what purpose and on what basis.

2. Processing of data resulting from your visit to this website

Whenever a website is visited, certain data is collected and exchanged which is needed to provide the necessary service, namely:

  • IP address
  • your browser type and version
  • the operating system used
  • the web page accessed
  • the page previously visited (referrer URL)
  • the time of server request

Click [here] to see what data your internet browser communicates to our server.

After your visit to the website, this data is stored in log files on an external server at our service providers “bringe Informationstechnik GmbH” and “informedia GmbH”.

In accordance with Article 6 (1) (c) and (e) of the EU General Data Protection Regulation (GDPR) in conjunction with Section 5 of the Act on the Federal Office for Information Security (BSI-Gesetz), we are also required to store data past the time of your visit in order to protect the internet infrastructure of the Federal Ministry of Education and Research (BMBF) and federal communications technology against attacks. This data is analysed and, in case of attacks on the communications technology, needed to initiate legal and criminal proceedings.

Data logged during access to the BMBF’s website is only disclosed to third parties in so far as we are legally obliged to do so or if disclosure is required for criminal or other prosecution in the case of attacks on federal communications technology. Data will not be disclosed to others in any other cases. The BMBF does not merge this data with other data sources.

Web analytics

The BMBF, together with its service providers contracted for support and development, “bringe Informationstechnik GmbH” and “informedia GmbH”, analyse user information for statistical purposes on the basis of Article 6 (1) (e) of the GDPR in conjunction with Section 3 of the Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) as part of its public relations work and for the purpose of providing information on tasks within the BMBF’s remit as needed.

It does so using the Matomo web analytics service.

The software uses permanent cookies to recognize visitors returning even after longer periods of time. This type of information is stored as a text file on the hard drive of the user’s computer. The cookie is valid for 13 months after which it deletes itself.

The software also uses session cookies. Session cookies are small information units that are stored by the provider of a website in the active memory of the visiting user’s computer. A randomly generated, unique ID number, a so-called session ID, is stored in a session cookie. A cookie also contains information on its origin and the maximum period of time it is to be stored on a computer. These cookies cannot store any further types of data. Their purpose is to distinguish between the number of clicks and unique visitors to our site. This means that the session cookie identifies you as the same unique visitor regardless of the number of your clicks. If your session cookies are deactivated, every single click on the site will list you as a new visitor. The session cookies used by the BMBF are deleted as soon as you end a session.

The following data is stored when individual pages of our website are accessed:

  • two bytes of the IP address of the user’s retrieving system (anonymous)
  • the web page accessed
  • the website from which the user reached the accessed web page (referrer)
  • the sub-pages loaded via the accessed web page
  • the length of time spent on the web page
  • how often the page has been accessed

The software is configured so that IP addresses are stored incomplete with 2 bytes concealed (e.g. 192.168.xxx.xxx). This makes it impossible for the shortened IP address to be linked to the retrieving computer, meaning that you remain anonymous as the user.

The relevant software runs only on the web servers of our service providers “bringe Informationstechnik GmbH” and “informedia GmbH” on behalf of the BMBF. These are the only servers where user information is stored. No data is disclosed to third parties.

If you do not wish to have your session data stored and analysed, you can click on the box below to withdraw your consent at any time.

In this case, a so-called “opt-out cookie” will be placed on your browser which will prevent Matomo from collecting any session data.

Opt-out

You may choose not to have a unique web analytics cookie identification number assigned to your computer to avoid the aggregation and analysis of data collected on this website. To make that choice, please click below to receive an opt-out cookie.

Note: If you delete the cookies on your computer, you will also delete your opt-out cookie. In that case you will have to set a new one.

Reviewing your data

You can view the data that has been automatically transmitted by your browser to our server by clicking [here].

Any internet browser can be set up to notify you if cookies are set and to display their contents. Detailed information is available on the websites of the Federal Commissioner for Data Protection and Freedom of Information and the Federal Office for Information Security.

3. Gathering of personal data when you contact us

Various personal data is collected and processed depending on the method used to contact us.

3.1. Means of contact, legal basis and purpose of processing

3.1.1. Contacting us via the online contact form

If you use the online contact form for communicating with us, you will be required to give your surname and first name and also your e-mail address. Without this data we will be unable to respond to any message communicated via the contact form. Providing details of your title, telephone number and/or Bundesland is optional. Providing your telephone number enables us to respond by phone, if desired.

Please note that the data and content transmitted via the online contact form (which may also include personal data communicated by you) will be processed on the basis of your consent in compliance with Article 6 (1) (a) GDPR.

You may withdraw this consent at any time. The lawfulness of processing your personal data on the basis of the consent provided by you remains valid until your withdrawal of consent has been received.

Enquiries sent to us via the online contact form are dealt with by the staff of the BMBF’s service provider contracted for this purpose, “Project Management Jülich (PtJ)”.

3.1.2. Contact via e-mail

The website www.foerderinfo.bund.de lists a large number of e-mail addresses for contacting the Federal Ministry of Education and Research (BMBF), service providers of the BMBF and third parties (including federal and Land institutions, contact persons, etc.) In most cases, the recipient organization of the data can be identified from the e-mail address domain.

Where an e-mail address published on this website contains one of the following domains,

  • @bmbf.bund.de
  • @bibb.de
  • @fz-juelich.de
  • @foerderinfo.bund.de
  • @kmu-innovativ.de
  • @dlr.de
  • @vdi.de
  • @vdivde-it.de
  • @ptka.kit.edu
  • @desy.de
  • @informedia.de
  • @bringe.de

the address concerned belongs to the BMBF or to a service provider contracted by the BMBF to provide support in the given area or a related funding priority (including PtJ, DLR-PT, PTKA, VDI-TZ, VDI/VDE-IT, PT-DESY, BIBB) or a service provider of the BMBF listed in the “Imprint” (legal notice) of this website. If you use one of these e-mail addresses, the data transmitted by you (e.g. surname, first name, postal address) or at least your e-mail address, and the information contained in the e-mail (including any personal data communicated by you) will be processed by the staff of the BMBF or of a BMBF service provider in compliance with Article 6 (1) (e) of the General Data Protection Regulation (GDPR) in conjunction with Section 3 of the Federal Data Protection Act (Bundesdatenschutzgesetz, BDSG) for the purpose of contacting you and responding to your enquiry.

Note on contacting the BMBF via the address information@bmbf.bund.de and bildungspraemie@bmbf.buergerservice-bund.de:

Enquiries sent to the e-mail address information@bmbf.bund.de or bildungspraemie@bmbf.buergerservice-bund.de are dealt with by the staff of the BMBF’s service provider contracted for this purpose, “Telemark Rostock - Kommunikations- und Marketinggesellschaft mbH”.

3.1.3. Letters and faxes

If you write a letter or fax to the BMBF, to a project management organization contracted to supervise one of the funding priorities published here, or to a service provider listed in the "Imprint" (legal notice) of this website, the data communicated by you (e.g. surname, first name, postal address) and the information contained in the letter or fax (including any personal data communicated by you) will be stored for the purpose of contacting you and responding to your enquiry.

Please note that the data will be processed in compliance with Article 6 (1) (e) GDPR in conjunction with Section 3 of the Federal Data Protection Act (BDSG) for the purpose of fulfilling the BMBF’s tasks. In order to respond to your message, it is necessary to process the personal data you provide.

3.1.4. Phone

If you contact one of the following telephone numbers

  • +49 30 20199-518 (or for German clients: 0800 26 23 008 or 0800 26 23 009) – Federal Funding Advisory Service on Research and Innovation
  • +49 (0)30 20199 – XXX (direct line numbers of staff of Project Management Jülich published on the contact page)
  • +49 (0)2461 61-XXX (Project Management Jülich, PtJ)
  • +49 (0)228 3821-XXXX (DLR-PT)
  • +49 (0)221 6214- XXX (VDI-TZ)
  • +49 (0)30 310078 –XXX (VDI/VDE-IT)
  • +49 (0)721 608-XXXXX (PTKA)
  • +49 (0)40 8998-X (PT-DESY)
  • +49 (0)228 107-XXXX (Federal Institute for Vocational Education and Training, BIBB)
  • +49 (0)228 3821-1893 (Horizon 2020 hotline)
  • 0800 2236-341 (hotline for the Federal Training Assistance Act, BAföG, including Bildungskredit)
  • 0800 6223-634 (hotline for the Upgrading Training Assistance Act, AFBG/“MeisterBAföG”)
  • 0800 2623-474 (information line on the reform of German employment law in higher education)
  • 0800 2623-000 (hotline for the continuing education grant, Bildungsprämie)
  • 0800 2017-909 (continuing education counselling hotline, Infotelefon zur Weiterbildungsberatung)

or one of the telephone numbers listed in the “Imprint” (legal notice) of this website, your personal data (e.g. surname, first name, postal address, e-mail address, telephone number) will be processed as necessary for the purpose of responding to your enquiry by staff of the service provider concerned (PtJ, DLR-PT, PTKA, VDI-TZ, VDI/VDE-IT, PT-DESY, BIBB, Telemark Rostock - Kommunikations- und Marketinggesellschaft mbH). (Note: Some of the numbers listed above appear only on the German contact pages of this website and may only work within Germany.)

Please note that the data will be processed in compliance with Article 6 (1) (e) GDPR in conjunction with Section 3 of the Federal Data Protection Act (BDSG) for the purpose of fulfilling the BMBF’s tasks.

If you contact the telephone number of the Federal Government for ordering publications (+49 (0)30 182722721), your enquiry will be processed by the staff of “IBRo Versandservice GmbH” or “GVP Gemeinnützige Werkstätten Bonn GmbH”. They may process your personal data for the purpose of supplying publications on the basis of your consent in accordance with Article 6 (1) (a) GDPR. You may withdraw this consent at any time. The lawfulness of processing your personal data on the basis of the consent provided by you remains valid until your withdrawal of consent has been received.

3.2. Length of storage and forwarding of personal data processed where contact has been taken up

If your personal data is collected and processed for the purpose of responding to your enquiry by a service provider contracted by us (for example, “Telemark Rostock - Kommunikations- und Marketinggesellschaft mbH”, PtJ, DLR-PT, PTKA, VDI-TZ, VDI/VDE-IT, PT-DESY, or BIBB) it will store your data solely for the purpose of responding to your enquiry and in accordance with the statutory and contractual requirements. If the staff of the service provider are unable to respond to your enquiry, it will be forwarded to the BMBF.

BMBF staff will only process the data communicated to the extent necessary to respond to your enquiry. The data is stored in these cases in accordance with the statutory periods for retaining records set out in the Registry Directive (Registraturrichtlinie, RegR), which supplements the Joint Rules of Procedure of the Federal Ministries (Gemeinsame Geschäftsordnung der Bundesministerien, GGO).

Where the enquiry involves a matter which concerns a service provider of the BMBF or which can only be answered by a service provider of the BMBF, the enquiry will be forwarded to the relevant service provider together with the personal data required for responding to your enquiry. The service provider processes your data solely for the purpose of responding to your enquiry and in accordance with the statutory and contractual requirements.

In these cases, the data will be passed on in compliance with Article 6 (1) (e) of the General Data Protection Regulation (GDPR) in conjunction with Section 3 of the Federal Data Protection Act (BDSG) for the purpose of fulfilling the BMBF’s tasks.

Furthermore, it may be necessary for the purposes of legal and technical supervision to pass your personal data, which has been supplied to us, to those authorities supervised by us in connection with your enquiry. In such cases, the data will be forwarded in accordance with Section 25 (1) BDSG in conjunction with Section 23 (1) (6) BDSG.

Under Section 1 of the Act on the Powers of the Petitions Committee of the German Bundestag (Gesetz über die Befugnisse des Petitionsausschusses des Deutschen Bundestages, GGArt45cG), the BMBF is required to transmit your personal data to the Petitions Committee of the German Bundestag where it is necessary for the purpose of preparing decisions on complaints in accordance with Article 17 of the German Basic Law (Grundgesetz, GG).

3.3. Important note concerning other contact details given on this website

If you contact an e-mail address which is not listed under 3.1.2 and/or a postal address or telephone number which is not listed under 3.1.3 and/or 3.1.4, your data will be forwarded to third parties (Land or federal institutions and their service providers, etc.). They will process personal data in accordance with their own guidelines and responsibility as data controllers. The BMBF has no influence over the collection of data and its further use by such institutions.

4. External links on this website

This website contains links to third-party websites (e.g. federal ministries and institutions, Land ministries and institutions as well as institutes and associations etc.) which may also be based outside the EU. If you click on these external links, the providers of the websites may store and process personal data of the users (e.g. personal information, IP address etc.) in accordance with their guidelines. The BMBF has no information about and also no influence over or access to the collection of data and its further use. Responsibility for the processing of personal data on third-party websites lies with the publishers of these websites.

5. Processing personal data in the context of providing information

How personal data is processed depends on the form in which information is provided: a distinction is made between the provision of newsletters and printed documents of the BMBF.

5.1. Data used for newsletter subscriptions

Your e-mail address and selected newsletter list(s) are stored on the servers of our service providers contracted for support and development, “bringe Informationstechnik GmbH” and “informedia GmbH”, when you sign up to be on a mailing list for one of the BMBF’s newsletters.

The newsletter “Forschung und Innovation” of the Federal Funding Advisory Service on Research and Innovation is offered and distributed by the BMBF.

The data provided will be processed on the basis of your consent in accordance with Article 6 (1) (a) of the General Data Protection Regulation (GDPR). You can withdraw this consent at any time by unsubscribing from the newsletter(s). The lawfulness of processing your personal data on the basis of the consent provided by you remains valid until your withdrawal of consent has been received.

Your data is used only to send the newsletters (which is done by the BMBF and/or by a service provider contracted for this purpose, e.g. "Projektträger Jülich (PtJ)" or "informedia GmbH") and for statistical evaluations to analyse system performance. The size of the mailing list and the capacity utilization of the technology employed are used for the statistical evaluation of system performance. Where individual problems arise involving delivery of the newsletter, your data will be used by our service providers “bringe Informationstechnik GmbH” and “informedia GmbH” solely for the purpose of solving the problem concerned. We neither pass on your data to third parties nor use it for any other purposes of our own.

When you sign up for a newsletter your data will be stored on the servers of our service providers contracted for support and development, “bringe Informationstechnik GmbH” and “informedia GmbH”, and an automatic message to the e-mail address provided by you will be generated containing a link for you to confirm your registration. If you do not click on the link included in the e-mail to finalize registration, your data will be deleted after 24 hours.

If you do click on the link to confirm your registration, it is only then that your data will be stored for the purpose of sending you the desired newsletter for as long as your subscription continues.

Our registration system with its additional request for confirmation, requiring the clicking of a link to finalize registration (double opt-in), ensures that you have explicitly subscribed to the newsletter.

You can check the data stored for you at any time via the corresponding website. To do so, you will need the e-mail address you provided when subscribing to the newsletter.

Cancelling the newsletter / access to your data for the newsletter

If you no longer want your data to be stored for this purpose and thus no longer wish to subscribe to our newsletter, you can unsubscribe at any time, and the data you provided will be deleted. Please use this link to unsubscribe or to review/change the data stored for you. To do so, you will need the e-mail address you provided when subscribing to the newsletter.

6. Single orders of printed publications

If you order brochures, flyers or other printed publications from this website, you will be transferred to the central publication orders page of the Federal Ministry of Education and Research (BMBF). The data required for the provision and use of the service offered by the publication orders web page (see section 2. Processing of Data Resulting from Your Visit to This Website) will be processed as a result of the page being accessed and, provided that this option is not disabled in your browser settings, a session cookie will be generated.

Session cookies are used on the basis of Article 6 (1) (e) GDPR in conjunction with Section 3 of the Federal Data Protection Act (BDSG) as part of the BMBF’s public relations work for the purpose of providing information as needed.

Session cookies are small information units that are stored by the provider of a website in the active memory of the visiting user’s computer. A randomly generated, unique ID number, a so-called session ID, is stored in a session cookie. A cookie also contains information on its origin and the maximum period of time it is to be stored on a computer. These cookies cannot store any further types of data. The session ID is used to compile your orders in the shopping basket.

The session cookies used by the BMBF are deleted as soon as you end a session. Your shopping basket is automatically emptied if you close the browser window or load a different page. You will have to select the contents of your shopping basket again if you end a session before completing your order.

Handling cookies

You can control the use of cookies with all internet browsers. Most browsers are set up to accept all cookies without asking the user for permission. However, by changing the settings in your browser you can deactivate or restrict the use of cookies. Cookies that have already been stored can be deleted at any time. This can also be done automatically.

Please set your browser to accept session cookies if you would like to make full use of the BMBF’s shopping basket feature.

If you refuse all cookies:

  • you cannot add various different publications to your shopping basket and
  • you can only order one brochure at a time.

If you order brochures, flyers or other printed publications from the central publication orders website of the BMBF, the data entered in the ordering form (shopping basket) will be processed on the basis of your consent in compliance with Article 6 (1) (a) GDPR. You may withdraw this consent at any time. The lawfulness of processing your personal data on the basis of the consent provided by you remains valid until your withdrawal of consent has been received.

The following personal data is essential to process your order:

  • title
  • surname, first name
  • street address
  • postal code and city/town

Your order cannot be processed if the above data is not provided.

Additional information, such as company/organization, department, country and an e-mail address is not essential but helpful for processing your order.

This information will be processed in relation to your order by the BMBF’s service providers contracted for this purpose, “IBRo Versandservice GmbH” and “GVP Gemeinnützige Werkstätten Bonn GmbH”.

Your data will be stored by these service providers for a period of three months after you submit your order. Your data will then be completely anonymized. If your order cannot be carried out due to supply shortages, your data will be stored until your order is delivered. This may result in your data being kept beyond the three-month period. If we are unable to finalize delivery of your order, the data you provide will be forwarded to third parties (shipping company or other government agencies or institutions which send the publications).

7. Your rights

You have the following rights vis-à-vis the data controller concerning your personal data:

  • right of access (Article 15 GDPR)
  • right to rectification (Article 16 GDPR)
  • right to erasure (Article 17 GDPR)
  • right to restriction of processing (Article 18 GDPR)
  • right to object to collection, processing and/or use (Article 21 GDPR)
  • right to data portability (Article 20 GDPR)
  • If the personal data is processed on the basis of your consent (in accordance with Article 6 [1][a] GDPR), you can withdraw your consent at any time for the purpose in question. The lawfulness of processing your personal data on the basis of the consent provided by you remains valid until your withdrawal of consent has been received.

You may exercise the aforementioned rights by sending an e-mail to bmbf@bmbf.bund.de or poststelle@bmbf-bund.de-mail.de.

You also have the right to submit a complaint to the supervisory authority under data protection law (Federal Commissioner for Data Protection and Freedom of Information).

Questions and complaints may also be addressed to the BMBF’s Data Protection Officer datenschutz@bmbf.bund.de.